#Actor invoice commercial template how to#
#Actor invoice commercial template full#

Any discounts and additional charges, if any, to verify the prices specified in the invoice.

Quantity of the merchandise along with their net and gross weight.

Detailed trade narrative of the merchandise in plain English.

Complete description of the goods, including any marks, numbers, quantities, kind and weight.

Reference number, date of issue of the invoice and the number of the order for the merchandise.

#Actor invoice commercial template full#

If in the case of merchandise being shipped, the full name, full postal address and contact details of the person the merchandise is to be shipped to.Full name, full postal address and contact details of the buyer.Full name, full postal address and contact details of the seller.All these information needs to be present to make your document official and accurate: If you’re a seller or an exporter and you plan to make your own commercial invoice template for your company, you need to know the required vital information which needs to be placed in it. The Important Information Needed in Commercial Invoices So it would be very helpful to learn all you can about them. It can serve as a binding contract when a transaction is made and it can be used as a key requirement in import licensing procedure by some countries.Īs you can see, commercial invoices are important documents, for a number of reasons.For customs authorities, this can also be used for the same purpose as well as for recording of statistics and for inspection.It can also be used by the government to determine the worth of goods or merchandise when assessing duties.This document can also be used in conjunction with other documents (like an inspection certificate), which would serve as evidence that what you are shipping is of the best quality and is exactly what your customer has ordered.Banks would have to inspect the commercial invoice before giving out money under a letter of credit or documentary collection.Without it, the goods might be held at the airport until other requirements are presented, which would be very inconvenient. When the goods are shipped to another country, the importer would have to be able to hand this over before the merchandise can be cleared through customs.In order for the insurance claim to be given, an official invoice would need to be presented. This would serve as the main supporting document for when there is an insurance claim on a particular shipment.Without a commercial invoice, the bank may refuse to issue funds, depending on their policies. The buyer or importer can make use of it to issue the funds for payment through the bank to the seller or exporter.

Having records of items sold and purchased is beneficial for financial recording and accounting purposes.

Both the buyer and the seller can use it as a record or as proof for items which have been bought/sold.

Having this on hand will allow for faster and smoother transactions when presenting requirements.

As an exporter, you will be able to use this to support your insurance claims, loans and grant programs.

Here are a few of the most important reasons why commercial invoices are made and used: Buyers and importers must also have ample information about these documents so that they are prepared whenever these documents are asked for.

#Actor invoice commercial template how to#

Sellers and exporters must know how and when to give these out as well as how to fill them up correctly. Commercial Invoice TemplatesĬommercial Invoice Template 16 (38.50 KB) When are Commercial Invoices Used?Ĭommercial invoices are important documents which can be used for different purposes. In this article, you will learn all about this document as well as how to make your own template and how to create your own official template. However, if the merchandise is to be imported, more copies may be given as needed.Ĭommercial invoices must contain all the essential information needed so when it is used and inspected, there will be no unnecessary delays with customs. Most often, the seller gives an original copy of the invoice to the buyer and keeps a copy for himself.

By itself, a commercial invoice doesn’t grant rights to ownership of the merchandise or goods – unless it comes with an attachment which contains the total amount of payment of the person who is importing the merchandise. This document is prepared by the seller and must contain the right information. 10 The Difference Between Commercial Invoice and Shipping Invoice.6 Some Terms You’d Need to Understand Before Filling Up the Commercial Invoice.5 How to Make Your Own Commercial Invoice Template.3 The Important Information Needed in Commercial Invoices.